⚡ Helping Small Businesses Automate Repetitive Tasks with AI

I Help Businesses Save 20+ Hours Per Week Through AI Automation & Executive Virtual Assistance

Stop paying for tasks that should run themselves. I build n8n + Claude AI-powered automation systems that work 24/7 while you focus on growing your business — backed by 8+ years of VA experience and $100K+ earned on Upwork.

  • n8n workflow automation & AI agent development
  • Virtual assistance, lead generation & data management
  • API integrations — Gmail, Google Drive, Supabase, OpenAI
  • 100% Job Success · Top Rated · $100K+ earned on Upwork
Let's Work Together → View Case Studies ↓
★★★★★ 100% Job Success
$100K+ earned on Upwork
8+ years experience
Top Rated Freelancer
ai-email-reply-system.n8n
📧
Gmail Triggernew email received
🔍
Vector SearchSupabase RAG
🤖
OpenAI GPT-4generate reply
✉️
Send Replyvia Gmail API
Workflow active · Last run: 2 min ago · 0 errors
$100K+
Total earned on Upwork
100%
Job Success Score
Top Rated
14,663
Hours logged
8+
Years of experience
// core expertise

Three things I do exceptionally well

From hands-on VA support to fully automated AI workflows — I handle what takes up your team's time.

⚡

AI & Workflow Automation

Building intelligent n8n workflows with Claude AI and OpenAI that handle complex business processes — no manual effort required.

  • n8n workflow design & deployment
  • AI agents with RAG (Retrieval-Augmented Generation)
  • API integration (Gmail, Drive, OpenAI, Supabase)
  • AI email & chat automation
  • Vector database setup (Supabase)
🎯

Virtual Assistance

Reliable, detail-oriented support that keeps your operations running smoothly — from inbox to calendar to data management.

  • Administrative & executive support
  • Email & calendar management
  • Data entry & document processing
  • Customer support coordination
  • Workflow improvement consulting
🔍

Lead Generation & Research

Building targeted prospect lists, LinkedIn research, and organized CRM data so your sales team always has a full pipeline.

  • B2B lead generation
  • LinkedIn & web research
  • Prospect list building
  • CRM data management
  • Spreadsheet organization
// services & packages

Choose what fits your business

Whether you need a single workflow or an ongoing automation partner, there's a package built for your situation.

starter

Workflow Starter

Perfect for businesses trying automation for the first time. One clean, reliable workflow that saves you hours every week.

  • 1–2 n8n workflow builds
  • Webhook or schedule trigger setup
  • Google Sheets / email integration
  • Workflow testing & documentation
  • 1 week of post-launch support
Get started on Upwork
most popular

AI Automation System

A full AI-powered workflow with intelligent agents, RAG, and multi-step logic. Built to handle complex business operations automatically.

  • Multi-step n8n workflow architecture
  • AI agent setup (Claude / OpenAI)
  • RAG with vector database (Supabase)
  • API integrations (Gmail, Drive, CRM)
  • Error handling & monitoring setup
  • Full documentation & walkthrough
Start a project
retainer

VA + Automation Retainer

Ongoing monthly support combining hands-on VA work with automation builds and maintenance — your all-in-one operations partner.

  • Weekly VA task support
  • Ongoing workflow builds & maintenance
  • Lead generation & research
  • Data management & reporting
  • Priority response (0–4 hours)
  • Monthly strategy check-in
Discuss retainer
// automation projects

AI systems built for real operations

Not demos — live workflows solving actual business problems.

Facebook Page AI Agent n8n workflow
n8n OpenAI Facebook API Google Docs

Facebook Page AI Agent

AI-powered Messenger automation that reads a Google Docs knowledge base and generates accurate, context-aware replies — 24/7, zero manual handling.

24/7
Automated replies
0
Manual responses needed
AI Email Reply System RAG n8n workflow
n8n RAG Supabase Gmail API

AI Email Reply System with RAG

Intelligent Gmail automation using Retrieval-Augmented Generation. Reads business documents from Google Drive, stores them as vectors, and generates accurate email replies automatically.

RAG
Knowledge-based AI
100%
Automated pipeline
Form Webhook
→
AI Qualifier
Google Sheets
→
Email Notify
→
Slack Alert
n8n Claude AI Google Sheets Webhooks

AI Lead Capture & Qualification

End-to-end lead capture workflow: form submission triggers AI scoring, auto-logs to Google Sheets, and instantly notifies the sales team — no lead falls through the cracks.

Live
Production workflow
<1s
Response time
// the real problem

Are You Still Doing This Manually?

Every hour spent on repetitive tasks is an hour stolen from growing your business.

⏰
Chasing leads manually

Hours spent copy-pasting contacts into spreadsheets instead of closing deals.

📧
Replying to the same emails

Writing the same responses over and over when an AI could handle it in seconds.

📅
No-shows & missed follow-ups

Clients forgetting appointments because there's no automated reminder system.

🔁
Copy-paste data entry

Moving data between tools manually — a task that should have been automated years ago.

💸
Paying for tasks AI can do

Hiring staff for work that n8n + Claude AI can handle at a fraction of the cost.

😓
Burning out on ops work

Drowning in admin when you should be focused on strategy and clients.

// case studies

Real Results. Real Businesses.

Every automation is built around a specific business problem — here's what that looks like in practice.

Healthcare · Scheduling

Automated Appointment Reminder System

Built a fully automated reminder workflow that sends SMS + email confirmations 24 hours and 1 hour before each appointment — zero manual effort required.

15 hrsSaved per week
40%Fewer no-shows
100%Automated follow-up
3 daysSetup time
Marketing Agency · Email

AI Email Reply System with RAG

Integrated a Gmail-triggered AI that reads the company's Google Drive knowledge base and auto-generates accurate, context-aware email replies via OpenAI + Supabase vector search.

200+Emails/week automated
90%Faster response time
0Manual replies needed
RAGKnowledge-based AI
E-commerce · Lead Gen

AI-Powered Lead Capture & Qualification

Created a webhook-triggered workflow that captures form submissions, scores leads with Claude AI, logs qualified prospects to Google Sheets, and instantly alerts the sales team via Slack.

3×More qualified leads
8 hrsSaved weekly
<1sLead response time
0Manual data entry
// tech stack

Tools I work with daily

⚡ n8n
🤖 Claude AI
🧠 OpenAI API
📧 Gmail API
📁 Google Drive API
🗄️ Supabase
🔢 Vector Databases
📊 Google Sheets
📋 Microsoft Excel
💬 Slack
📝 Google Docs
🔧 Google Workspace
💼 Microsoft Office
⚡ n8n
🤖 Claude AI
🧠 OpenAI API
📧 Gmail API
📁 Google Drive API
🗄️ Supabase
🔢 Vector Databases
📊 Google Sheets
📋 Microsoft Excel
💬 Slack
📝 Google Docs
🔧 Google Workspace
💼 Microsoft Office
Jhonell Ilagan
// about me

The person behind the automation

I'm Jhonell Ilagan, a freelancer from Batangas City, Philippines, with over 8 years of experience helping international businesses stay organized and move faster.

I started as a virtual assistant — handling data, leads, emails, and admin work for clients across industries. Over time, I realized that most of the work I was doing manually could be systematized. That shifted everything.

Today, I combine hands-on VA expertise with n8n and Claude AI to build automation workflows that actually run in production — not just demos. My edge is that I understand both the business process side and the technical implementation side, so I build systems that fit how you actually work.

📋 Upwork Work History Summary "A skilled virtual assistant proficient in document conversion, administrative support, data mining, and spreadsheet management. Demonstrates expertise in content organization and workflow automation for various clients. Known for high accuracy, fast turnaround, and excellent communication."
Hire on Upwork Connect on LinkedIn OnlineJobs.ph
// client feedback

What clients say

Real feedback from the Upwork clients I've worked with.

⭐⭐⭐⭐⭐
"We hired Jhonell originally to work on a research project, but we quickly realized he had many more skills and began working with him in other capacities as well! For over 2 years, he has been an excellent VA for our marketing agency. He's communicative, quick, and detail-oriented. He picks up new tasks quickly — spreadsheet projects, CRM management, ClickUp, and most recently creating social media posts using AI. He always asks questions if unsure, and is great at problem-solving on his own. Truly a pleasure to work with!"
JM
Jenna M.
Marketing Agency VA · May 2023
✓ Verified
Clear CommunicatorReliableDetail Oriented
⭐⭐⭐⭐⭐
"Jhonell is an excellent virtual assistant and we look forward to working with him again! He is timely, detail-oriented, and communication was very clear. He handled a wide variety of tasks for our marketing agency, well beyond the original task we hired him for. We couldn't recommend him more highly!"
WC
Web Content Mining / VA Client
Dec 2021 – May 2023 · 657 hrs · $9/hr
✓ Verified
Clear CommunicatorReliableDetail Oriented
⭐⭐⭐⭐⭐
"Jhonell has done exceptional work. He works very fast, with high degree of autonomy and extreme professionalism. He is definitely a pleasure to deal with. I will miss working with him, and will gladly work again."
VA
SEO / VA Client
Aug 2021 · Fixed Price
✓ Verified
Committed to QualityProfessionalCollaborative
⭐⭐⭐⭐⭐
"Jhonell joined us when we were struggling with high error rates. A quick learner — Jhonell contributed in bringing down the error rates impressively and increased our confidence in the process."
DE
Data Entry Client
Oct 2018 – Jan 2020 · Fixed Price
✓ Verified
ReliableCommitted to Quality
⭐⭐⭐⭐⭐
"Jhonell did a great job on various tasks as a virtual assistant. Thank you."
DA
Data Entry VA Client
Jul 2020 – Jun 2022 · 1,112 hrs
✓ Verified
Committed to Quality
// why work with me

What makes my approach different

01

VA + Automation in one person

Most VAs can't build automations. Most automation builders don't do VA work. I do both — which means I build systems around how the work actually happens.

02

Proven track record on Upwork

$100K+ earned, 100% Job Success Score, Top Rated badge — not claims, real numbers from 14 completed contracts over 14,663 hours.

03

Builds for real operations

Every workflow I build is tested, documented, and designed to run without babysitting. I don't hand off broken demos and disappear.

04

Fast communicator

Average response time of 0–4 hours. Clients consistently cite communication as a standout strength. You'll always know where the project stands.

05

Adaptable & fast learner

I've successfully transitioned from data entry → VA → AI automation. If a new tool solves your problem, I'll learn it and deploy it.

06

Long-term relationship focused

Most of my Upwork contracts run for 1–2+ years. I invest in understanding your business, not just the current task list.

// how we work together

Simple process. Real results.

From first message to live automation — here's how every project runs.

01
🔎

Discovery & Scoping

We discuss your current workflow, what's taking up the most time, and where automation or VA support would have the biggest impact. I ask the right questions before touching any tools.

02
🔨

Build & Structure

I design and build the workflow or handle the VA tasks — documenting every step, testing thoroughly, and keeping you updated throughout. No surprises at delivery.

03
🚀

Launch & Optimize

We go live, I monitor the first runs, fix any edge cases, and make sure everything works exactly as expected. Then I hand over full documentation so you're never dependent on me for basic maintenance.

Let's Build Something Together

Whether it's automating your workflows, handling daily operations, or generating leads — I'm available on multiple platforms. Pick the one that works for you.

Hire me on Upwork OnlineJobs.ph Send an Email